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Using the calendar

Reading and rearranging everything scheduled across an organisation, what can and cannot be moved, and the reason each blocked item gives.

Updated

The calendar shows everything scheduled across the organisation in one place: scheduled posts, manual slots you planned yourself, and task deadlines. Times are shown in your own timezone.

An item can be dragged to a new day if it is still a plan. Once it has started publishing, published, failed or been cancelled, its time is a record of what happened rather than a plan, and the calendar refuses to move it and says which of those it is.

BEFORE YOU START

  • The "view" permission to read the calendar, and the "publish" permission to move anything.
  • Active membership of the organisation. The calendar covers only the workspaces your access reaches.

STEPS

  1. Open the calendar, or go to /app/calendar for your organisation.
  2. Choose a view: Month, Week, Day, List or Campaigns. Use the arrows to change period, or "Today" to come back.
  3. Narrow what you see with the type chips (scheduled post, manual slot, task due) and the state chips (failed, needs approval).
  4. Drag an item onto another day to move it. Where dragging is not practical, open the item and use "Reschedule", which asks for a date and time in the form 2026-08-15 14:30.
  5. Open an item to see its status, channel, brand and campaign, and to edit, duplicate, repurpose it, or open the published post.
  6. Use the right-hand panel to see what has no scheduled publish, which days from today onwards are empty, and to start "Plan my week".

WHAT YOU SHOULD SEE

The item on its new day, and a calendar that redraws around it. Where a move is refused, the calendar keeps working and a message appears beside it naming what was not moved and why.

WHAT THIS WILL NOT DO

  • It will not move a post that is already going out. "This post is being published right now, so its time can no longer be changed."
  • It will not move a published post. "This post has already been published. Its time is now a record of what happened, not a plan."
  • It will not move a failed post. "This post failed to publish. Retry it rather than moving it - its time records when the attempt was made."
  • It will not change a task's due date. "This is a task deadline, not a scheduled post. Change its due date on the task itself."
  • It will not show more than 92 days at once, and it lists at most twenty unscheduled items, with the true total stated beside them.

WORTH KNOWING

When scheduled posts have failed, a band appears above the calendar saying how many and offering to show only those. Its wording says nothing is retried automatically, and that is true of the failed row you are looking at: once a job is recorded as failed, it stays failed until somebody retries it. Behind the scenes a transient failure is retried a few times before it lands there.

IF IT DOES NOT WORK

  • "The calendar could not be loaded" with a Retry button means the feed request did not complete. Nothing has changed.
  • "That date could not be understood, so nothing was moved." means the date you typed was not in the expected form.
  • "Only a planned slot can be rescheduled." and "Only a scheduled post can be rescheduled." are the two server refusals for moving something in the wrong state.
  • "The calendar window may not exceed 92 days." and "The `to` date must be after `from`." are range refusals.
  • "Scheduled post not found." also appears for an item in a workspace you cannot reach. The two are deliberately indistinguishable.
  • "Nothing scheduled in this period" is an empty period, not a fault.

COMMON QUESTIONS

Why can I not do all of this on my phone?

The mobile calendar shows the current month as an agenda and is read only. It has no other views, no filters and no rescheduling, and it cannot show the reason a failed post gave.

Does moving a post change its content?

No. It changes when the post is due to go out and nothing else.

  • Working through the publishing queue

    Reading the real state of every scheduled, in-flight, published and failed post, what retrying does, and which networks can actually receive a post today.

  • Planning your week

    Building a week from your own calendar and posting history, and why no suggestion is ever a predicted best time.

  • Planning posts you publish yourself

    Manual slots hold a time for a network Social Studio cannot publish to, and record where you posted it.